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2017 Scales Scholarship Winner Announced at Conference

Cole Beevers, 2017 recipient of Darla Scales Memorial Scholarship

College sophomore Cole Beevers has been selected as MAEOP’s 2017 recipient of the Darla Scales Memorial Scholarship. Carol Skyhawk, coordinator of the program, announced Beever’s selection at MAEOP’s 68th State Convention in St. Cloud Oct. 5-6.

Beevers was not able to attend the conference to accept his award but wrote that the scholarship will assist him in funding his college tuition for spring semester.

A 2016 graduate of Chaska High School, Beevers is the son of Troy and Kathy Miller. He lettered three times in track and earned All-Metro West Conference honors as a senior and lettered three times in football

Beevers is in his second year at the University of North Dakotain Grand Forks, majoring in Business and Accounting. He said he had an “amazing freshman year and has  met many new people. He also enjoys his college classes and independence. Beevers was invited to join the University of North Dakota Men’s Track and Field team.


New Membership Brochure Available

The new MAEOP Membership Brochure for the 2017-18 membership year is now available. Share it with your associates and colleagues who share your interest in learning from each other and in continued professional development.

Annual membership is only $35, making MAEOP one of the best professional development opportunities around.

View brochure.


Vice President, Membership


The vice president membership shall:

  1. Become familiar with the Bylaws of the Minnesota Association of Educational Office Professionals and procedures of her/his particular office or assignment as set up in handbook
  2. Serve on the credentials committee
  3. Preside at meetings in absence of president and president-elect
  4. Plan and develop effective system for increasing and maintaining active membership
  5. Keep accurate updated list of members and status in MAEOP
  6. Mail annual renewal notices to all current MAEOP members in a timely manner
  7. Send membership card, membership booklet containing bylaws, life insurance policy, and welcome letter to new members
    • Send thank-you letter and new membership card to renewal, retired, or associate members upon receipt of membership dues
  8. Prepare eligibility list for life insurance policy and send to treasurer for payment to life insurance company by policy renewal date
  9. Send overdue notices in timely manner to members who have not paid dues
  10. Prepare updated membership lists for conferences, board meetings or any other necessity
  11. Prepare mailing labels of members for MAEOP officer elections, conference brochures, correspondence, official publications (quarterly), Educational Office Professional of the Year and Educational Administrator of the Year nominations/elections, scholarship letter, “missed you” letters, and other organizational mailings
  12. Submit membership application form to be included in each conference registration brochure
  13. Set up membership table or display at conferences
  14. Coordinate assembly and printing of official membership booklet upon direction of board
  15. Be responsible for submitting agenda items and reports to president in timely manner

Upon executive board approval, the vice president membership may appoint a membership committee to assist in performance of these duties.

Term of Office

The vice president shall be elected for a term of two years and shall be eligible for reelection for one succeeding term.


President-Elect Job Description


The president-elect shall perform the duties assigned to him/her by the president and also shall:

  1. Become familiar with the Bylaws of the Minnesota Association of Educational Office Professionals and procedures of  particular office as set up in handbook
  2. Preside in the absence of the president, and succeed the president
  3. Serve as contact person for scheduling and locating sites for future MAEOP conferences
  4. Write an article for each issue of the MAEOP newsletter
  5. Revise job descriptions as necessary
  6. Submit agenda items and reports to the president in a timely manner.

Term of Office

The president-elect shall serve a one-year term.  In the event of the resignation or disability of the president, shall immediately assume the office of the president.


President Job Description


The president of the Minnesota Association of Educational Office Professionals shall preside at all meetings of the association and of the executive board, may call special meetings, shall appoint committee chairpersons, shall be an ex-officio member of all committees and shall be notified of all meetings of committees, and shall perform such other duties as ordinarily pertain to this office. S/he shall:

  1. Study the bylaws, general instructions and procedures of the office of president, and read the past year’s secretary’s minute book and annual reports of officers and committee chairpersons
  2. Act as the official spokesperson of the association in local, civic and professional activities of a general nature or if necessary appoint a substitute
  3. Exercise general supervision over all officers and activities of the association
  4. In advance of the annual meeting of the association, recommend candidates for committee chairpersons for board approval
  5. Notify a chairperson in writing of appointment prior to the annual conference so members can meet and exchange ideas and materials tor coming year
  6. At the first executive board meeting of year, present for approval tentative annual schedule of meetings
    • Agenda should be prepared prior to each meeting to ensure full coverage of necessary business
  7. Appoint standing and special committee chairs and recommend a state director to National Association of Educational Office Professionals (NAEOP)
  8. Properly approve and sign all written orders in which treasurer disburses funds
  9. Contribute article for each issue of newsletter
  10. Prepare annual report summarizing accomplishments of association, activities of current year, and recommendations for future
  11. Distribute materials for association to appropriate directors. Secure approval with employer to take time during working hours to perform special association responsibilities

Term of Office

The president shall serve a one-year term.

Presidential Award

The president may select specific individual(s) to receive the Presidential Award. This award will be presented at an annual meeting, with approval of the executive board. Presentation of the award to the executive board shall be made by the president with endorsement by the Immediate past president and the president-elect. This award shall be given for significant service to MAEOP by a member.


2017 State Conference in Pictures

Carol Schmitz, 2017-18 Board President

Tying fleece blankets for the service project

2017-18 Board of Directors

“If you don’t see an opportunity, make it.” ~ Kat Perkins

“What would you do if you weren’t afraid?” ~ Kat Perkins

Lori Schumann, President-Elect, and Kat Perkins, Opening Speaker

Clowning around in the hospitality suite

Enjoying a delicious banquet meal


Register for 2017 State Conference

Join us in St. Cloud Oct 4-6!

On behalf of the MAEOP Board of Directors and 2017 Conference Committee, I invite you to learn, network, and engage October 4-6 in St. Cloud for the 68th Annual State Conference of the Minnesota Association of Education Office Professionals.

68th Annual State Conference & Business Meeting

Oct. 4-6, 2017

Kelly Inn, St. Cloud

View conference brochure

Complex Workplaces

Our educational workplace today is more complex and dynamic than ever, and our role as office professionals has grown exponentially with this complexity. Educational office pros are expected to do more, stretch our skills and keep up with innovation to ensure our organizations keep growing and our students keep learning in a safe environment.

Unite in Our Professionalism

Come join us to unite in our professionalism. This conference will give you some great tools and practical tips to help motivate you, enhance your administrative skills, and take charge of technology — to continue being an indispensable asset to your organization!

Deb Brown

2016-17 MAEOP Board President


August Board Minutes Posted

The approved notes from the August 30, 2017 Board Meeting are now available. View the notes.


New President Schmitz Offers Welcome

Carol Schmitz, 2017-18 MAEOP President

Hello, and welcome to MAEOP for 2017-18!  I am Carol Schmitz, newly elected President of MAEOP.

MAEOP Service

I’ve been a MAEOP member since 2004 and have served as Treasurer, Central Area Director, and Chairperson of Ways and Means.  In addition to serving on the MAEOP board, I also serve as Secretary of the Anoka-Hennepin Office Professionals Association and Secretary of the Oakwood Park Condo Association.

I’ve been employed at Anoka-Hennepin since 1993.  I began in Accounts Payable, then moved to Communications Technology, and currently am the Data Management Secretary of the STEP (Secondary Technical Ed Program).

2018 MAEOP State Conference

If you weren’t able to attend the conference in St. Cloud earlier this month, we hope you can join us next year in Duluth.  Save the date for October 3-5, 2018 at Pier B Resort. It’s never too early to get your room booked. A one night deposit is required at the time of reservations for all room reservations. The cost is $129 per night plus tax.  Cancellations made 7 days or more before arrival will be refunded their deposit. For cancellations less than 7 days prior to arrival, deposit is non-refundable. Call 218.481.8888 for reservations and mention leader #29696 (or the MN ASSN of EDU Office group).

Please contact me or any of the MAEOP Directors whenever you have questions. We are here to help you and this organization move forward in our profession.


MDE Releases Key Changes to State Education Laws

Minnesota’s 2017 Legislative Session brought a series of changes and new laws, as it usually does, for schools in Minnesota. The Minnesota Department of Education (MDE) recently released an overview of the statutory changes affecting education as a result of the 2017 Education bill.

Changes and law updates are wide ranging and likely impact every MAEOP member who works in E-12 schools.

The law changes can be read on MDE’s website at Each section of the summary includes descriptions with a contact person at MDE for further assistance.

The summary includes notable changes. Examples include:

  • E-Learning Days

School boards are allowed up to five days of online-provided instruction due to inclement weather. Districts/charters must notify parents and students of the plan at the beginning of the school year.

  • Transition to Postsecondary Education and Employment

Plans to assist students with exploring career and college interests must inform the student and his/her parent of the student’s achievement level on the Minnesota Comprehensive Assessments (MCAs) administered in high school.

  • Negotiated Unrequested Leave of Absence

District and teacher bargaining units must negotiate plans for unrequested leaves of absence.

  • MN Principals Academy

The Minnesota Principals Academy will receive $100,000 with $50,000 used to pay for principals/school leaders from schools identified as needing intervention under federal law.

  • SPED Third-Party Reimbursement

School districts must notify parents of children enrolled in medical assistance (MA) or MinnesotaCare of its intent to seek reimbursement from the plan for evaluations required as part of the Individualized Education Program (IEP) or family service plan (FSP) process.

  • Lead in School Drinking Water

School districts and charter schools must adopt either the state’s model plan or an alternative plan to test school water for lead. A school district must begin testing by July 1, 2018, and complete testing within five years.

  • Teacher Licensing

Changes the name of the Board of Teaching (BOT) to the Professional Educator Licensing and Standards Board (PELSB).

  • Agricultural Educator Grants

A grant program was established for districts to pay agricultural educators for work over the summer with high school students in extended programs.

  • Food Service Contracts

Districts may not contract with a food service management company to operate an a la carte food service unless the company agrees to offer free, reduced-price and paid reimbursable lunches to all eligible children.

  • Social Studies Curriculum

Social studies learning must include economics and citizenship.

  • Child Safety

Districts may now include child sexual abuse prevention instruction in a health curriculum and may also provide parents information on the warning signs of abuse and additional resources.

  • Grade-point Average Policy

School boards must adopt policies regarding weighted grade-point averages for any high school or dual-enrollment course.

More than 10 key areas are covered, from facilities and technology to libraries and state agencies.