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Recording Secretary

DUTIES: The recording secretary shall:

  • keep an accurate record of the proceedings of the business meetings of the association and shall send to the president and each executive board member a copy of the minutes;
  • become familiar with the Bylaws of the Minnesota Association of Educational Office Professionals and with the procedures of the particular office of assignment;
  • bring to all meetings the current official minutes book, membership roll, and a list of all Committees which may be needed for reference;
  • submit minutes of the annual business meeting to the editor of the official publication of the association;
  • file in the official minute book a copy of the bylaws, all amendments to the bylaws, all resolutions adopted by MAEOP, and such other materials as the executive board may direct;
  • be responsible for submitting agenda items and reports to the president a timely manner.

TERM OF OFFICE: The recording secretary shall be elected for a term of two years and shall be eligible for              re-election for one succeeding term.


Immediate Past President

DUTIES: The immediate past president shall be an advisor to the executive board. S/he shall

  1. have the responsibility of conducting the installation ceremony with the assistance of the chairperson of the elections committee or as requested by the president-elect;
  2. act as ex-official member on any committee as directed by the president or the executive board;
  3. arrange for the purchase of items needed for the installation ceremony;
  4. purchase the past president’s gift for presentation to the outgoing president at the annual meeting;
  5. serve as President of Minnesota Association of Educational Office Professionals Past Presidents’ Association;
  6. act on behalf of the president in any matter which relates personally to the president; such as payment of the president’s expenses or some personal recognition of her/his services, and thereby putting the necessary motions to vote: (This is a courtesy to the president to spare him/her embarrassment in some action for her/his own benefit); and
  7. be responsible for submitting agenda items and reports to the president in a timely manner.

MAEOP Seeks President-Elect, Offers Free Membership

The MAEOP Board of Directors needs more members to step up and volunteer for the organization. In particular, MAEOP needs a President-Elect for 2019.

“I believe in this association so much, and want to see it thrive for years to come, that for every MAEOP member who throws their hat into the ring to be included on the ballot, I will personally put their name in a hat and draw one for a free year membership to the National Association of Educational Office Professionals (NAEOP).,” said Lori Schumann, CEOE, MAEOP 2018 President-Elect. View President-Elect Job Description.

Networking Galore

MAEOP offers a wide variety of ways to be recognized for accomplishments and to contribute talents to the association. Members who volunteer on a committee and/or for a board position network with other members from across the state and can gain so much value from MAEOP.

Keep MAEOP Growing

Unfortunately MAEOP Board has had a difficult time filling the seats for its elected positions the past few years. To keep MAEOP viable and growing, members need to take on these positions. New board members offer fresh and new ideas,
develop leadership skills, and grow in confidence, while gaining a whole new network of friends.

Show Off Leadership Skills

As educational office professionals, members show leadership skills daily. Serving on the MAEOP Board is a great opportunity to enhance these skills and show co-workers and administrators that one can handle more responsibility, if wanting to advance with a current employer.

Step Up

If you are ready for this next step, or can help serve in any capacity, please send your name and bio to Lori. Contact her at (763) 506.5960 or [email protected]


MAEOP Board Meets This Week

The MAEOP Board of Directors meets this week in Duluth. Agenda items include reviewing director job descriptions. The conference committee will also do more planning for the 2018 annual conference to be hosted at Pier B Resort.. All members are invited to attend and/or volunteer to help with the conference or the board.

View meeting agenda.


New Sessions Added to 2018 State Conference

MAEOP announced two new speakers have been confirmed to speak at the 2018 state conference in Duluth.

Learn about MDE Common Core and Mobile Analytics

Presenting will be Marilyn Loehr and Holly Brunson. Loehr will speak on MN Common Core Catalog data submissions. Brunson will provide an overview of MDE’s data center and a session on MDE mobile analytics. Please notify anyone on the MAEOP Board if you have specific questions or areas you need these sessions to address.

Book Hotel Now

The conference is only 10 months away, and it’s not too late to book your accommodations. Pier B Resort in Duluth is already taking reservations. Be sure to mention leader #29686.

Learn more about 2019 conference and keynote speaker Jerrid Sebesta.


2018 Nomination Forms Now Available

Nomination forms are now available for two prestigious MAEOP awards to be awarded at the 2018 annual conference this October.

The Administrator of the Year Award is awarded for support of educational office professionals and also considers leadership responsibility in professional associations as well as personal contributions and achievements in education.

The Office Professional of the Year Award is given to a current MAEOP member employed as an educational office professional. The nominee’s membership role in associations, interest in professional development, and service that is above and beyond factor significantly into the judges’ decision.

Nominations are due July 15, 2018. View the nomination forms and criteria.


MAEOP Membership Makes Perfect Gift

An annual membership in the Minnesota Association of Educational Office Professionals is the perfect gift for administrators looking to say thanks to their administrative professionals. It’s a great gift any time of year but is especially fitting for Administrative Professionals Day, celebrated this year on April 25, 2018.

Celebrate During Administrative Professionals Week

Administrative Professionals Day highlights the important role of administrative professionals in all sectors of the modern economy worldwide. It is on the Wednesday of Administrative Professionals Week, which is the last full week of April.


About Administrative Professionals Day

The first National Secretaries Week was organized in 1952 in conjunction with the United States Department of Commerce and various office supply and equipment manufacturers. The Wednesday of that week became known as National Secretaries Day. As the organization gained international recognition, the events became known as Professional Secretaries Week and Professional Secretaries Day.

In 2000, the International Association of Administrative Professionals (IAAP) announced that names of the week and the day were changed to Administrative Professionals Week and Administrative Professionals Day to reflect the changing nature of the tasks, qualifications and responsibilities of the modern administrative professional. Learn more.

Share this gift flyer with your department and district administrators.


Former KARE11 Meteorologist to Open MAEOP 2018 Conference

MAEOP is excited to announce Jerrid Sebesta, former KARE11 meteorologist, will open the 2018 MAEOP Conference in Duluth. Sebesta will present  “Living the Dream.”

Sebesta Left TV to Pursue Dreams

Sebesta walked away from his television career to pursue his dream, and now he has a 3-part video series to help others learn to live their dream. One of his principles focuses on finances and money handling. “I believe the handling or mishandling of your money will directly affect your ability to live and chase your dream,” he says. Check out Jerrid’s website and blog.

The conference is October 3-5 at Pier B Resort.

Reserve Pier B Resort Accommodations

Room reservations must be made by September 3 to be guarantee the MAEOP discount rate. Call (218) 481-8888 and follow prompts to reach Reservations or Front Desk. Mention “leader” (#29696) or the MN ASSN of EDU Office Group. A one-night deposit is required for all room reservations. Don’t delay; the room block will be released September 4.


MSBA Seeks Workshop Panelists

The Minnesota School Boards Association is looking for administrative staff who can lend their time as a panelist at the MSBA Officers Workshop this winter and spring. Panelists will answer general questions to help guide new school board members in  learning their school trustee role and in understanding the district office workings.

Officers’ Workshop Dates and Locations

February 13: St. Peter
February 23: Bemidji
February 27: Maple Grove
March 3: St. Cloud

Please contact Katie Klanderud, Director of Board Development, at MSBA if you can help at (507) 934-2450.


MAEOP November Minutes Available

MAEOP’s Board of Directors met November 18, 2017. Get the meeting minutes.