Vice President, Membership

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Vice President, Membership

Duties

The vice president membership shall:

  1. Become familiar with the Bylaws of the Minnesota Association of Educational Office Professionals and procedures of her/his particular office or assignment as set up in handbook
  2. Serve on the credentials committee
  3. Preside at meetings in absence of president and president-elect
  4. Plan and develop effective system for increasing and maintaining active membership
  5. Keep accurate updated list of members and status in MAEOP
  6. Mail annual renewal notices to all current MAEOP members in a timely manner
  7. Send membership card, membership booklet containing bylaws, life insurance policy, and welcome letter to new members
    • Send thank-you letter and new membership card to renewal, retired, or associate members upon receipt of membership dues
  8. Prepare eligibility list for life insurance policy and send to treasurer for payment to life insurance company by policy renewal date
  9. Send overdue notices in timely manner to members who have not paid dues
  10. Prepare updated membership lists for conferences, board meetings or any other necessity
  11. Prepare mailing labels of members for MAEOP officer elections, conference brochures, correspondence, official publications (quarterly), Educational Office Professional of the Year and Educational Administrator of the Year nominations/elections, scholarship letter, “missed you” letters, and other organizational mailings
  12. Submit membership application form to be included in each conference registration brochure
  13. Set up membership table or display at conferences
  14. Coordinate assembly and printing of official membership booklet upon direction of board
  15. Be responsible for submitting agenda items and reports to president in timely manner

Upon executive board approval, the vice president membership may appoint a membership committee to assist in performance of these duties.

Term of Office

The vice president shall be elected for a term of two years and shall be eligible for reelection for one succeeding term.

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